Albany State University Athletics

Intercollegiate Athletics Council Bylaws

March 14, 2017

The Intercollegiate Athletics Council (IAC) at Albany State University shall advise the President, on all matters of policy and procedures for the operation of the Intercollegiate Athletics program at the institution. The President is ultimately responsible for the conduct of Intercollegiate Athletics at Albany State University, and all recommendations of the Athletics Council are advisory to the President. The IAC will review Athletics Department policies and procedure to ensure compliance with NCAA rules and regulations.

While the academic education of student-athletes is of primary concern, the IAC’s involvement extends to include all matters affecting the Athletics program. The IAC functions both as a working entity and as an advisory body receiving and providing recommendation on policies and actions. The Council will advise on issues related to rules compliance and institutional control, fiscal affairs, academic integrity, and student-athlete welfare. The Athletics Council will also assist with representation in various state, regional, and nation Athletics organizations, conference and associations. The Faculty Athletics Representative shall serve as the chair of the Athletics Council.

Composition

The Athletics Council at ASU is appointed by the President and is composed as follows:

1. Two student members of the Athletics Council shall be appointed by the President to a one-year term which shall begin at the start of the fall term as follows: one student who will be recommended by the Student Government Association (voting). Two student-athletes, one male student-athlete (voting) and one female student-athlete (voting), shall be appointed by the Athletics Department. All students (-athletes) shall be appointed for a second term as the Student Member, unless a majority of the Council advises that the student member –elect has failed to attend at least half of the Council meetings.

2. The President shall appoint six voting members from the general faculty, in three year staggered appointments. At least one member shall be a member of the Faculty Senate. A council member’s term shall begin at the beginning of the appropriate fall semester. The objective of assigning the appointments is to achieve a broad based, diverse representation from the academic units on campus.

3. The President shall appoint a voting member from the general faculty to serve on the Athletics Council and also serve as the University’s Faculty Athletics Representative. The Faculty Athletics Representative will serve as the Chairperson of the Athletics Council.

4. The President shall appoint voting members that represent the following University Administrative areas: the Vice-President of Finance and Administration, the Vice-President for Student Affairs, the Provost/Vice-President for Academic Affairs, the Vice President for Organizational Effectiveness and the Vice-President for University Advancement.

5. The President shall appoint liaison representative (non-voting) from Undergraduate Academic Advising, Registrar’s Office, Admissions Office, Financial Aid, Financial Affairs, University Compliance, University Communications, Office of Equal Employment Opportunity Services, Office of Housing and Residential Life and a member of the Athletic Foundation (alumni of ASU).

6. The Director of Athletics, Senior Woman Administration, Associate Athletics Director for Facilities and Operation Management and the Business Manager shall serve as non-voting liaison representatives.

Intercollegiate Athletics Council Bylaws

March 14, 2017

7. Each member of the Athletics Council may be reappointed to one or more additional terms.

Sub-committees

The Athletics Council has three sub-committees, which are describe below. Each sub-committee will have an opportunity to be a part of each meeting agenda to share information and report to the rest of the committee. Other additional sub-committees will be established as needed.

The Faculty Athletics Representative shall serve as the chair of the Sub-Committees on Rules Compliance and Institutional Control. The Chair of the Council shall appoint the chairs of the other Sub-Committees. The chair must be voting members of the Athletics Council.

1. Rules Compliance and Institutional Control

The purpose of this sub-committee is to advise the Athletics Council on compliance issues. This group will review and give recommendations concerning NCAA rules in the areas of recruiting; certification; practice and playing season rules; awards of financial aid; and education of student-athletes, coaches, and boosters. This sub-committee will receive reports of rules violations and review plans for preventing future violations. The overall goal of this sub-committee is to provide recommendations to ensure that there is institutional control from the presidential level and that there is an appropriate rules compliance system within the department.

The sub-committee member shall include the Athletics Department’s Director of Compliance, a representative from the Office of Financial Aid, and the Faculty Athletics Representative. Other members will be appointed upon majority vote by the Athletics Council.

2. Academic Integrity

The purpose of the sub-committee is to advice the Athletics Council on procedures involving departmental academic standards and admissions of student-athletes. This group will review such areas of sports scheduling policies and student-athletes absences; graduation rates by sports; grade point averages by sports; the admissions of student-athletes; and review of academic support services. The sub-committee will review audits in regards to above-mention topics.

The sub-committee membership shall include the Associate Athletics Director for Academic Services and an ex-officio representative from the Office of Admissions, the Registrar’s Office, and the Office of the Provost. Other members will be appointed upon majority vote by the Athletics Council. Intercollegiate Athletics Council Bylaws

March 14, 2017

3. Student Welfare and Gender and Minority Issues

The responsibility of this sub-committee is to review and give recommendations on policies and procedure concerning gender issues; minority issues; sportsmanship and ethical conduct; and student-athlete welfare. Specific activities for this sub-committee will include: analyzing gender and ethnic makeup of each sport and Athletics staff; review of Title IX plans; and reviewing minutes from the Student-Athlete Advisory Committee.

The sub-committee membership shall include the Senior Woman Administration and representatives from the office of the Vice-President for Student-Affairs and the Office for Vice President for University Advancement. Other members will be appointed upon majority vote by the Athletics Council.

Operating Procedure

1. The Athletics Council normally will meet at least three times during each of the semesters and at least once during the summer terms.

2. The chair, in consultation with the Athletics Director and Athletics Department staff, in responsible for determining the agenda. The chair is responsible for distributing the agenda, study materials and reports, and meeting information to each council member at least twenty-four hours in advance of each meeting.

3. The Chair is responsible for conducting all meetings. A quorum is required to conduct business. Ten members of the Athletics Council is considered a quorum. All motions for adoption require a majority vote of the members present.

4. The Director of Compliance serves as secretary to the Athletics Council. The minutes of each Council meeting are distributed to all council members, to the administrative staff of the Athletics Department, and to the President. The Council will approve the minutes at each subsequent meeting.

5. The President of his designee shall review the minutes of all meetings of the Council and may subsequently approve, reverse, or modify any recommendations of the Athletics Council. After reviewing the minutes of a Council meeting, the chair shall deliver to the President a copy of the minutes and a copy of the action, if any, taken with regards to the approval, modification, or reversal of any recommendation of the Council.

Responsibilities of the Members

1. Members of the Council shall advise the Chair, no later than one week prior to any regularly scheduled Council meeting, of any topic they would like discussed or any proposal they wish to be considered on the Council agenda.

2. Requests for data on any topic (grade reports, finances, scholarships awards, NCAA rules, etc.) may be made to the Athletics Director at any time either for the Council member’s personal information or for presentation to entire Council.

3. Each Council member received the agenda and all supporting material prior to any regularly schedule Council meeting. Members should read all materials carefully prior to the meeting.

Intercollegiate Athletics Council Bylaws

March 14, 2017

Request for additional information or any questions concerning these materials should be directed to the Chair or the Athletics Director prior to the Council meeting so additional materials or data can be prepared for all Council members and distributed at the meeting.

4. Council members receive two complimentary tickets to all ASU Athletics event. Any comments, suggestions, concerns, or questions regarding the management of ASU Athletics events should be brought to the attention of the Athletics Director immediately and, if necessary, to the Council at their next meeting.

5. Council members are encourage to review newspapers, magazines, and electronic media coverage of the ASU Athletics program on a regular basis. Questions and concerns should be brought to the attention of the Athletics Director immediately and to the Council if necessary.

6. Athletics Council members will respect the confidentially of the information that will be given to them and discussed at the meetings. Confidentiality in academics is imperative for protection of the privacy of the student-athletes at ASU.

Amendments

Any member of the Athletics Council may propose amendments to the bylaws. Proposed amendments will be considerate at one meeting and then voted upon at the following meeting. The bylaws may be amended by a majority vote of those present and voting.

Amendments approved by the Council shall be submitted to the Athletics Director for review and to the President for approval. Intercollegiate Athletics Council Bylaws

March 14, 2017

Name	Representative		Term
Dr. Chineye Ofodile	Faculty Athletics Representative		Ex officio
Faculty Member
Faculty Member
Faculty Member
Faculty Member
Faculty Member
Faculty Member (member of Faculty Senate)
Athletics Foundation member
Dr. Kimberly Holmes	Vice President for Organizational Effectiveness		Ex officio
Representative from the Office of the VP of Finance and Administration
Representative from the Office of the VP of Student Affairs
Representative from the Office of the Provost/VP of Academic Affairs
Representative from the Office of the VP of University Advancement
Wendy Kennedy		Representative from Undergraduate Academic Advising
Representative from the Office of EEO
Representative from the Office of Admission
Adam Thornton		Representative from the Office of Registrar
Representative from Housing/Residential Life
Domoni Craig		Representative from the Office of Financial Aid
Representative from University Compliance
Representative from University Communications
Title IX Coordinator
Sherie Gordon	Athletics Director		Ex officio
Jacqueline Nicholson	Senior Woman Administrator/Academics/Compliance		Ex officio
Lea Henry	Associate Athletics Director for Facilities		Ex officio
1 Student Members
1 Female Student-Athlete
1 Male Student-Athlete